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Vaccine Tracker Automation

Stay compliant with COVID-19 vaccination mandates with automated tracking of employee vaccination status. 


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Addressing employee proof of vaccination doesn't have to be manual and time-consuming

Nationwide mandates will soon require COVID-19 vaccination of staff within all Medicare and Medicaid-certified home health agencies. That’s why AlayaCare created a new premium Compliance Tracker Automation package that includes a Vaccine Tracker Automation feature to give you an efficient way to track employee vaccination status and keep your business compliant.

Trust AlayaCare as your compliance partner

Let AlayaCare do the heavy lifting

The new vaccine tracking feature is developed, tested, maintained, and supported by the AlayaCare team. We can eliminate the manual effort of capturing and tracking employee vaccination status by automating workflows and saving your employees valuable time and effort.

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Proof of vaccination made simple

The vaccine tracking automation sends SMS reminders to unvaccinated employees until proof of vaccination details have been confirmed. Once submitted, all documentation is automatically added to your employee’s profile, allowing you to quickly pull reports for proof of vaccination and leaving your staff to focus on improving client outcomes.

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How does the Vaccine Tracker Automation work?

Your agency administrator will set up an unvaccinated department of current employees without vaccination proof. The automation then sends a weekly SMS notification to your employees with a link to submit vaccination details, upload proof, and affirm that the information they are providing is true. If the employee is unvaccinated and without a medical exemption, they will continue to receive the SMS notification until they comply.

How do I know who is vaccinated or not?

Once your employee submits vaccination details, all proof will be added to their profile and they will be automatically removed from the vaccination department. Employees will also have a new skill turned on called COVID fully vaccinated.

What if my employee is exempt from getting the vaccine?

Your employee is required to submit all proof of exemption documentation. Once submitted and affirmed that this is true, they will be automatically removed to the unvaccinated department, and a new skilled called COVID fully exempted” is turned on.

What if my employee does not want to comply?

Once CMS or another regulatory body provides a final date for compliance, you have the choice to list unvaccinated employees as suspended and disabled from being added to shifts. 

Will I be able to report on my organization’s vaccination rates?

Yes, you will be able to build reports on unvaccinated employees in AlayaCare’s Data Exploration tool.

Is there an additional cost for the Vaccine Tracker Automation?

Yes. The Vaccine TrackeAutomation is a premium feature and the first feature included in the new  premium Compliance Tracker Automation package. If you’re already an existing customer with AlayaCare, please reach out to your Account Manager for more details. Otherwise, please fill out the form below to learn more about the Vaccine Tracker Automation.

How do I track vaccination and remain compliant without this new feature?

AlayaCare customers can choose to track vaccinated employees using a DIY method. Please visit our support article page to learn more.

What else is included in the Compliance Tracker Automation package?

The Vaccine Tracker Automation is the first feature in the new Compliance Tracker Automation package. As new compliance regulations are proposed, AlayaCare will communicate when additional features become available to add. 

Is there a way to track vaccinations and remain compliant without this new feature?

AlayaCare customers can choose to track vaccinated employees using a DIY method. Please visit our support article page to learn more.  

My province does not allow my organization to store vaccine identification. How can I validate my employee's vaccine proof?

The AlayaCare team is working on adapting the submission form to support provinces that do not support identification storage. Please stay tuned. 

Will I be able to set the notification schedule for SMS vaccination proof reminders?

Yes, you will be able to configure your Vaccine Tracker Automation notification schedule. 

I need support with data migrations to set up my unvaccinated department. What can I do?

Please reach out to your Account Manager for more information. 

Learn more about the Vaccine Tracker Automation feature 

Speak to an expert today to learn how AlayaCare's home care software can help you efficiently track vaccinations, and other compliance-related matters.